Policies

The Circulation department is located on the first floor of the library where patrons may obtain library cards, check out or renew materials, pay fines and update their accounts.

Library Cards:

All patrons borrowing materials must show their valid library card when checking out material. Library cards are not transferable to others and patrons must use their own card to borrow materials.

To qualify for a library card an applicant must show a photo ID and proof of
current address, and fill out an application form.  (Parents or guardians may provide their own ID and proof of address for children.)  Library materials may be borrowed at the time the application is completed.  Thereafter, the presentation of a library card is necessary for borrowing.

The library reserves the right to withdraw borrowing privileges from any patron who provides the library with false registration information, displays unruly conduct, fails to return borrowed materials, or accumulates maximum fines.

All Pelham residents, 6 years of age or older, may obtain a library card at no initial cost.  Non-residents who own property in Pelham or who work for the Town or attend school in Pelham may also be issued a library card at no initial cost.  Library cards may also be issued to other non-residents for an annual fee of $25.00.  Lost cards may be replaced for $2.00.

New patrons, age 14 and older, must fill out an application form to register for a library card.  Applicants under 14 years of age must have a parent or legal guardian give their consent on the application form
before a new card can be issued.  This parental signature is not required for children who are renewing cards.

Patrons assume full responsibility for all use made of their library card. By signing the application form, the borrower agrees to comply with all library rules and regulations; to pay all fines; to be responsible for any loss or damage to materials; to provide immediate notice of any change of address; and to provide immediate notice if the card is lost or stolen.

Circulation Policies

Responsibilities

ALL PATRONS MUST SHOW THEIR VALID LIBRARY CARD
WHEN CHECKING OUT MATERIAL

Library cards are not transferable; patrons must use their own cards to borrow materials.

Patrons assume full responsibility for all use made of their library card. By signing the application form, the borrower agrees to comply with all library rules and regulations; to pay all fines; to be responsible for any loss or damage to materials; to provide immediate notice of any change of address; and to provide immediate notice if the card is lost or stolen.

The library reserves the right to withdraw borrowing privileges from any patron who provides the library with false registration information, displays unruly conduct, fails to return borrowed materials, or accumulates maximum fines.

Fines

The maximum overdue fine charged per item is $5.00 (five dollars). Fines on overdue materials accrue daily until the item is returned. Fines do not appear on a patron’s account until the item is checked in. Borrowing privileges are suspended when outstanding charges reach $20.00 (twenty dollars) or more on an account.

The maximum overdue fine charged per patron – for all accumulated overdue items on the borrower’s library account at one time — is $10.00 (ten dollars).

NOTE: Replacement fees will be charged for lost or damaged items IN ADDITION to any accumulated fines.

Loan Periods

Books, Video Materials, Magazines, Audiobooks
Loan Period: two (2) weeks
Renewals: two(2) renewals are allowed consecutively for each item
*No renewals are allowed on Reserved Items*
Limit: None
Fine: $0.10 (ten cents) per day, per item.
Maximum Fine: $5.00 (five dollars) per item.
Reserves: Yes

Interlibrary Loans
Loan Period: determined by the lending library
Renewals: only if approved by the lending library
Limit: None
Fine: $1.00 (one dollar) per day, per item.
Maximum Fine: $5.00 (five dollars) per item.

Museum Passes
Loan Period: the day of pre-arranged reservation; reusable passes are due back day after reservation
Renewals: No
Limit: None
Fine: $5.00 (five dollars) per day. (reusable passes only)
Maximum Fine: $10.00 (ten dollars).
Reserves: Yes, up to two weeks in advance of reservation date.

Approved by the Board of Library Trustees
September 8, 2004
Revised March 12, 2008
Revised August 12, 2009
Revised May 12, 2010

Renewals and Reserves:
Renewals may be done by telephone or online by logging into your account. Requested (reserved) material cannot be renewed.

Materials may be requested (reserved) either online or through a librarian. A librarian will contact you (by phone or email) when your request is ready to be picked up. Requested material is generally held for seven days until it is reshelved or given to the next waiting customer.

Interlibrary Loan:

Interlibrary Loan is a cooperative service among libraries for borrowing materials. Items requested are located, ordered, and, if available for loan, shipped by the State Library Van Delivery Service. ILL services are offered to all patrons who have a current library account. The librarian will call you when your requested item is available.

Things to keep in mind:

We can not request new books that have been published in the last six months.

If the item is available in-state, it will take between 2-4 weeks. It may take longer if the item is checked out at one of the other libraries.

Patrons may request up to 3 items

We currently do not have an online form, come into the library to fill one out or print and return the form.

Donations:

The Library welcomes gifts of new books, DVDs, unabridged audiobooks on CD; new magazine subscriptions; museum passes, etc. If a special dedication or acknowledgement is requested, please see the Library Director.

The Library also welcomes the donation of used books, videos, and audiobooks as long as the materials are in good condition. Out-of-date encyclopedias, textbooks, Reader’s Digest condensed books, and old magazines are NOT accepted. (Paperbound materials are recyclable.)

We will first attempt to add the item(s) to the Library’s collection. However, if we already own it, or the material is out of date, or does not otherwise fit the scope of our collection, we may sell it here in the library or offer it to the Friends of the Library in Pelham (FLIP), for their annual book sale, which also benefits the Library.

If you would like a receipt for your donation, we have a gift acknowledgement letter. This will be your receipt for tax purposes. As the recipient of the donation, the Library is prohibited by law from appraising the donated property. It is your responsibility to list the items and assign a value to them (or get them appraised).

Museum Passes:

The library has several discount passes to area museums. Passes may be reserved up to 7 days in advance. See a full list of passes.